The Mansfield/Richland County Public Library maintains meeting room facilities in the Main Library and most library branches. Meeting rooms are intended to further the library’s mission by facilitating the exchange of diverse information and ideas.
The primary purpose of meeting rooms is to promote library services through programs, meetings and other library activities presented by library staff, the Friends of the Library or other organizations affiliated with the library. When a meeting room is not being used for a library activity, the space will be made available for non-profit, civic, cultural, educational, governmental, political, professional and religious organizations or groups. Access will be provided on equal terms, regardless of the beliefs or affiliations of individuals or groups requesting use. The library does not advocate or endorse the viewpoints of any group or individual. Trade or professional associations are interpreted to be educational groups. Artistic performances by individuals will be permitted only when co-sponsored by the Library.
The library assumes no liability for theft or damage to property brought onto library property or for injuries that occur as a result of actions of sponsors or participants during activities taking place in meeting rooms.
The individual or group reserving a meeting room will be held responsible for the order and conduct of the group and for any loss or damage to library property. Young children accompanying adult users of the meeting room shall not be left unattended in the library. Minors are not permitted to use meeting rooms without adult supervision.
Any abuse or misuse of facilities will be sufficient cause to deny the use of library meeting rooms in the future.
Each organization using the meeting rooms must observe all library rules and policies and the following Conditions of Use. Library staff has the authority to ensure compliance with these Conditions. If there is non-compliance, the library reserves the right to refuse future meeting room requests.
Some Mansfield/Richland County Public Library branch locations (Butler, Bellville, Lexington, Ontario and Plymouth) offer meeting room space. Meetings at these locations follow the same general rules as set forth for the Main Library, with the exception of the Butler Branch*. Organizations or groups must contact the Branch Manager or his/her designee to set up a meeting. Once approved, a Meeting Room Contract (Branch Library) must be completed.
Use of meeting rooms does not constitute Library sponsorship and/or endorsement. No individual or group may state or imply Library endorsement or sponsorship of events in the library meeting rooms without written approval from the Library Director. To establish the fact that the Mansfield/Richland County Public Library is not sponsoring the event, all publicity which uses the name of the library must include the statement: “Sponsored by…” (the name of the organization reserving the room). Announcements or publicity must include an address or telephone number other than the Library as a contact for information.
Material such as pamphlets and flyers must be approved and/or distributed by the M/RCPL Communications Office.
Failure to comply with meeting room policy or rules may result in loss of meeting room privileges including immediate termination of a meeting by appropriate library personnel.
Use of the Library meeting rooms is a privilege provided by the Library. The Library reserves the right to deny access to the meeting rooms to any group who abuses this privilege. This would include misrepresentation of the meeting’s purpose.
*The meeting room at the Butler Branch is intended for use by the residents of Butler. Its policy is more extensive than policies for the rest of the Library’s meeting rooms. Please contact the Butler Branch for details.
Approved by the Board of Trustees, May 15, 2018.
Meeting Room Contracts: